Documents

Animal Shelter Manager has extensive document abilities for creating forms and letters. The system integrates well with a wide variety of word processors.

To create a document for use with the system, simply create the document as normal in your word processor of choice. You embed keys in your document that will be substituted with ``real'' data when a document is generated. For a complete list of document keys, see . Keys follow the format ``<<[Keyname]>>''. For example, putting the tag ``<<AnimalName>>'' in your document will cause it to be substituted for the animal's name.

A number of places in the system have generate document buttons, you can find these:

• On the main animal toolbar (creates documents with animal information)
• On the movement toolbar (creates documents with animal, owner and movement information)
• On the edit movement screen (same as movement toolbar)
• On the main owner toolbar (creates documents with owner information)

However you choose to create the document, the process is the same. You will be prompted for the document template to use. The document templates will be stored on your site's server, and you should put your documents here. You can edit these from the ``System->Media Files'' menu option (add templates under the ``templates'' directory).

Once you have selected the template, the document will be generated and opened in the appropriate word processor, ready for editing and printing.

The document template selection screen will remain open, so you can generate a number of documents for the same record (handy when generating adoption paperwork).